Products
Powerful applications for your company
Aplika products allows you to capture all types of paper documents and store them electronically. The documents are digitized using a scanner or other imaging device and indexed, grouped, organized and stored for query, display, printing or electronic send. 
Aplika-Indexing
- It allows scan documents to index them through the entry of data, then it can be access by Intranet, Internet, generate in CD/DVD-ROM, printed or sent by email.
Aplika-Consulting
- It allows the access and search of documents from a CD/DVD-ROM, Intranet or Internet through any standard web explorer. It can export, print or sent by email the documents found.
Aplika-Invoices
- Solution that allows to generate Electronic invoices connecting to AFIP, making possible the electronic distribution of invoices to clients and suppliers or employees.
Aplika-School
- It allows manage all the services offers by school from the web, offering the possibility of all members to be contacted online, 24 hours a day, 365 days a year. With this solution you can digitalize tests, and have a parental control to the students.
The 6 steps of the digitalization:
1.- Document analysis.
. There is an analysis of how the
documents are classified nowadays
and which is the mechanics to access
them.
. The quantity and the field names are
established.
. There is an agreement about the scan
parameters that define the quality of
the images.
. The selection of documents to
digitalize is defined.
. Establishing the electronic medium
over which the formal handing over of
the service, will be done (CD/DVD or
Server where the information will be
saved).
2.- Document preparation.
. Are prepare the documents to be
introduced in a scanner (the staples are
removed, hooks, clips, among other
things).
3.- Documents digitalization.
. The scanners installation and
configuration are carried out
. Quality tests are carried out.
. Conditions
and rules for a fast digitalization are
established.
4.- Documents indexing.
. The fills of the documents are filled.
Our application works in parallel,
allowing the information indexing from
different computers at the same time.
5.- Documents integration.
. After the documents are digitalized
(scan an index), we proceed to leave
them on their original condition.
6.- Formal delivery of the service.
. Quality controls are carried out.
. The delivery of the information is carried
out, on the medium, through:
- The application Aplika- Consulting
Desktop, allowing the access and the
search of documents from a CD/DVDROM.
- The application Aplika-Consulting
Web, that allows the access and search
of the documents from the different
authorized sectors of the organization
via Intranet or Internet, sharing the
possibilities of export, print or send by email
the found documents. This
application can be installed in any
server.
Functionalities on developing:
- Possibility of indexing files PDF, JPG,
DOC, XLS.
- Addition of electronic notes to the
documents.
- Automatic indexing of PDF, JPG, BMP,
DOC, XLS format files.
Get your Scanner
Benefits
- - Decrease of the costs in the search, storage and re-printing of the documents.
- - Decentralization of the information.
- - Availability of the documentation to consult, visualization and re-print from any part of the world through Internet (service 7X24X365)
- - Availability of the documentation to send by e-mail and fax.
- - Reduction of the physical space destinated to the file and storage of the documents paper.
- - Preservation of the documentation from pass of time.
- - Backup of the information, in case of lost or destruction of the documentation.
- - Security and file audit.
- - Better services to clients, giving them a faster answer.
- - Decrease of the usage of photocopiers.
- - Decrease of the cost destinated to file and search information.
- - Decrease of the maintenance of physical files.
- - Low cost on the storage.
Main Functions:
- - Easy customization, allowing the creation of an environment according to the corporative image of the organization. Multilanguage.
- - Web version and Desktop version.
- - Possibility of indexing TIF files.
- - Management of documents states (OK, to re-scann).
- - Image storage of documents in a standard format (PDF).
- - Possibility of connectivity with others DataBases to validate or obtain indexing information.
- - Automatic recognition of characters (OCR).
- - Possibility of saving encrypted data (3DES algorithm).
- - Rotation functions, zoom, among other things, on the images to index.
- - Security of access to documents and functions by user groups.
- - Register of Audit Control.
- - Indexing statistics.
- - Possibility of signing digitally documents.
